ClearCompany partnership elevates onboarding experience for faculty and staff

UCC’s expert and distinguished faculty and staff are the backbone of the College and its ability to deliver transformational learning experiences to students. But onboarding new faculty and staff is a complicated operation that involves many steps and many different departments at the school.   

Manager of People and Culture Timea Godor recognized the challenges faced during the onboarding process. Supported by Associate Director of Information and Innovation Kathleen Peak, Godor struck out to find a way to make the system more efficient and streamlined. With support from the Principal’s Innovation Fund, a partnership with ClearCompany was formed.

ClearCompany is an award-winning applicant-tracking software organization that enables users to optimize employees’ onboarding experiences and HR initiatives to maximize employee and company success. They believe that each employee impacts culture, which aligns with UCC’s mandate to embrace teamwork, collaboration and mutual respect, and its dedication to valuing  each individual and fostering strong and trusting relationships throughout the school community. 

ClearCompany’s software bolsters UCC’s recruiting process by automating common recruitment tasks and maximizing applicants’ buy-in. It leverages text, video and scheduling technology through all stages of the onboarding lifecycle to create efficient and seamless candidate experiences. What’s more, the automation simplifies many time-consuming HR processes and helps to ensure efficiency and thoroughness across the onboarding process. 

Says Peak, “New employees can fill out all necessary forms online, hiring managers are assigned tasks to monitor, and departments — such as IT and security — are notified easily about preparing computers, accounts, keys and access for new employees. Automated reminders are sent so that items don’t slip through the cracks and, when new employees arrive for their first day, they have everything they need to be successful.”

“This system,” says Godor, “cuts out all the back-and-forth emails to candidates, managers and departments. Information is consolidated in one place versus a number of documents and spreadsheets that need to be shared with others. It will reduce the time to pre-board new hires and will provide step-by-step tasks for all individuals to simplify the process. For HR, the gift of time is given back, as they are the hub between individuals both inside and outside the organization.”

UCC’s partnership with ClearCompany benefits not only new hires and existing staff and faculty but also students and families. The seamless onboarding process ensures that the best applicants are drawn to the College, which translates into academic excellence and enriching learning environments. And because the software increases efficiencies and prevents redundancies in the HR department, the College’s busy front-office staff have more bandwidth to work directly with students and families, and to collaborate with colleagues on other important projects.